Nowadays, for organizations, talent is one of the most valuable elements. In terms of attracting top talents, building up sound talent reserves, and constructing excellent organizational capabilities, the human resources department plays a crucial role.

They have the ability to identify pearls with wisdom, identifying candidates who are the best fit for the organization from a group; they possess social attributes that allow them to quickly start topics and gain in-depth understanding with new employees and old colleagues; they also have long-term vision, making talent strategies serve organizational strategies…

In this issue, we will share research related to the HR position, analyze the characteristics of the office behavior of this position, and provide targeted office space solutions based on its characteristics.

01. Role

The main responsibility of human resource positions is to organize internal human resource activities, including planning, directing, coordinating employee management policies and related matters.

02.  Activity

In the enterprise, the human resources department is committed to building an organization system with high adaptability and flexibility, creating an environment that is positive and encourages innovation. They may be responsible for the following specific tasks:

l Determine employee position vacancies and recruit, interview and select applicants

l Manage employment, termination, transfer, etc., employee employment records

l Analyze and modify salary and benefits policies and adjust

l Conduct new employee onboarding training…

Taking the human resources position of an industry as an example, we analyzed its behavioral preferences at work:

Data Source：NOVAH RAM

They tend to use personal abilities to solve complex problems. Some of their work has strong social attributes and often requires good cooperation, insight and service orientation; in addition, they need to handle documents according to labor laws and organizational regulations, requiring high professionalism, caution and reliability.

Based on this, we have summarized the office behavior needs of human resource positions and proposed corresponding optimization methods accordingly.

03. Mapping

Storage

Employees in HR positions need to deal with a large number of labor contracts, recruitment forms, employee handbooks and other paper materials, how to achieve orderly storage?

In the vicinity of the workstation in the Human Resources Department, dedicated department storage space can be set up. The spacious locker supports the storage of paper materials such as contracts and files. The cabinet is equipped with a lock, and the corresponding person in charge can keep and manage the key to ensure the security of the file.

Cabinets next to the workstation enhances the privacy of the workstation; the cabinet can be topped with greenery and can also be used as a "bar" for employees to interact on an ad-hoc basis.

AnyWay provides the perfect storage solution and demonstrates the art of storage. AnyWay supports unit mix and match to adapt to each workplace, so that every office supply finds the best way to store, improve workplace efficiency and optimize space use.

Private workstation

Employees in human resources positions have to deal with many work matters that involve privacy such as personnel separation, payroll... How can I improve the privacy of my workstation?

In the office space, L-shaped workstations created with screens and workstation products perfectly balance employees’ focus and collaboration, providing a space with certain privacy for handling personnel changes, salary and benefits, and also providing convenience for instant communication within the department.

Metro System, which can meet the needs of both personal private office and team collaborative office, and can be flexibly laid out according to different spaces, provides modular configuration solutions for enterprises.

Communication

Employees in HR positions need to organize corporate recruiting and interviews, but meeting rooms don't communicate and they often can't find the right place for interviews, how to solve this problem?

In the office space, create private communication spaces suitable for 2-4 people to solve the problem of nowhere to go or wasting large conference room resources during interviews, and create a relaxed communication atmosphere through furniture and decorations to relieve interviewees’ tension and help both parties in the interview communicate deeply.

The Four Resting leisure table uses a more lightweight frame design to provide users with more comfortable legroom and convenient mobility and reorganization. It perfectly matches the seating in the Four Sure series and is suitable for use in spaces such as lounges and reception areas, meeting diverse office needs within the office.

For offices with tight space resources, Nobius Silent Room provides an alternative solution that makes full use of fragmented office spaces and has good sound insulation functions. It is equipped with comfortable sofas, negotiation tables, power supplies, etc., to provide ample support for interview conversations.

The Nobius Silent Room perfectly solves the problem of noise interference in open office spaces, supporting different specifications such as single-person, double-person, four-person, and six-person seats. It provides support for focused work, discussions, small meetings, etc., in noisy environments, as well as providing more options for offices of different sizes.

Training

When new employees join the organization, HR needs to arrange some training activities in order to integrate them quickly into the organization, how to make the office space meet the training needs?

The training room is equipped with Molo folding tables and Natal training chairs, creating a suitable space for training and learning. The strong flexibility of Molo makes the training space more changeable, facilitating the arrangement of seats according to the characteristics of the training theme and activity form, building bridges of communication between people, and promoting interaction among new employees.

The Molo folding table system has infinite extendibility, providing a flexible, changeable and multifunctional table use system for the office space. The bottom casters support locking and movement to achieve quick layout; there is a multi-functional storage rack under the table to store notebooks/hang backpacks, etc.

Conclusion

As modern organizations evolve and develop, the function of human resources will also undergo transformation. It will no longer be just a logistical or auxiliary existence, but gradually shift to serving corporate strategic objectives, driving organizational restructuring, change, and renewal.

The re-planning and design of enterprise office space can not only support personalized office behaviors for different positions including human resources, but also use the new office space ecology as a means to attract outstanding talents, providing strong support for the organization’s talent strategy.